View Procedure

Category

Procedure for granting certification 

Responsible Agency

Ministry of Transport

Legal basis of the Procedure                

• Circular No. 102/2008/TT-BTC

• Circular No. 31/2011/TT-BGTVT  

• Circular 55/2014/TT-BGTVT

Processing time

For the examination of dossier registering for inspection and certification into the written registration for inspection: within 01 working day;

For the vehicle inspection and issuing of quality certificate: Within 10 working days (for motor vehicles with seat capacity of less than 16 seats, unused) or 05 working days (for the other types of vehicle) from the successful completion of motor vehicle inspection and reception of complete and valid dossier as prescribed.

Fee

No

Type of documents

Note

1

Written registration for inspection stating clearly the bodywork number, engine number and year of manufacture of the motor vehicle made according to the prescribed form.

Original copy

2

Authenticated copy of bill of lading of import goods Invoice or relevant documents; Declaration of import goods

Photocopy

3

Copies of the documents introducing the features and specifications certified by the importer specifying the following basic contents: The basic parameters of size; mass:  kerb mass, transportation mass, the total mass, kerb mass disposing on the axles (only applies to the motor vehicles with the total mass of 15 tonnes or more); basic specifications of the engine; seating capacity including the driver; size of tires;  the main systems including: drive train, brake system, suspension system, steering system, signal lights, specialized structures mounted on the vehicle (if any);

Photocopy

4

For used cars carrying passengers of less than 16 seats, the importers must add a copy certified by the importers of one of the following papers: 
+ A certificate of registration or one of the papers of equivalent value; 
+ A Certificate of circulation; 
+ A written cancellation of the certificate of registration or written cancellation of certificate of circulation issued for the vehicle by the competent agency of the country where the car is registered for circulation.

5

As for the motor vehicles not yet used, in addition to the documents introducing features and specifications as mentioned above, the importers must add the following documents:
+ The original of finish testing slip issued by the manufacturer for each motor vehicle with bodywork number, engine number (if available) or a certificate of quality (C/Q) of the manufacturer issuing for imported motor vehicle.
+ Documents related to the emission of unused, imported motor vehicles, including copies certified by the importer of one of the following documents:
* Report on emission testing issued by foreign competent agency, organization for the type of motor vehicle or motor vehicle engine (for heavy cars) in which state the testing results of the tests specified in the respective regulations;
* Certificate issued by foreign competent agency for the type of motor vehicle or motor vehicle engine (for heavy cars) that was satisfactory the requirements on emission according to current regulations or higher for each type of vehicle and test specified in the respective regulation.
* Written certification (or certificate) issued by the manufacturer for the type of motor vehicle or motor vehicle engine (for heavy cars) in which certifies that the type of motor vehicle or motor vehicle engine was satisfactory the requirements on emission according to current regulations or higher for unused, imported motor vehicles of the objects as:  motor vehicles issued Certificate of type of heavy car produced in countries that do not apply the European emission standards but met the requirements of these countries and these requirements are equivalent to or higher than the current level by the competent agencies of the countries applying European emission standards.
* The use of written certification (or certificate) issued by the manufacturer for the type of motor vehicle or motor vehicle engine (for heavy cars) to replace the Report on emission testing or certificate of foreign competent agency as stated above is applied only for a period of 02 years from the effective date of this Circular.

Step 1

The importer shall complete a dossier of registration for inspection of quality, technical safety and environmental protection for imported motor vehicles and submit it to the Vietnam Register

Step 2

The Vietnam Register shall receive the dossier and check the dossier's adequacy:

+ If the dossier is incomplete, it shall guide the importer for supplement and completion
+ If the dossier is complete, it shall certify in the Certificate of registration for the inspection of quality, technical safety and environmental protection and agree with the importer on the time and location for physical inspection.
- The Vietnam Register shall inspect imported motor vehicles at the place agreed with the importer and issue the Notification of quality inspection exemption and Notification of non-conformity of quality requirements.