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Required documents
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Item
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Description
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1
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If the imported goods are evaluated according to self-assessment of the importer
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registers inspection of imported goods as prescribed in Form No. 1 DKKT enclosed with Circular No. 27/2012/TT-BKHCN
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the self-assessment results as prescribed to the inspecting agency. The self-assessment results shall contain:
- Name; address; phone number, fax;
- Names of goods;
- Number of national technical regulation;
- Findings stating whether the goods are conformable with national technical regulation;
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Undertakings for product quality conformable with national technical regulation, applied standards and legal responsibility for product quality and self-assessment results
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2
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If the imported goods are evaluated according to assessment results of certification body or appraisal organization which has been registered or recognized (hereinafter referred to as certification or appraisal body)
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registers inspection of imported goods as prescribed in Form No. 1 DKKT enclosed with Circular No. 27/2012/TT-BKHCN
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One or more copies of the quality certificate (present original for comparison, except for certified copy) or original
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Other relevant documents: Copy (with certification by the importer) bill of lading (Bill of Loading); Invoice; declaration of imported goods; Certificate of Origin (if any); Photos or descriptions of goods with compulsory contents on labels and auxiliary labels (if the main label does not have enough contents as prescribed); CFS free circulation certificate (if any)
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Process Steps
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Step 1
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Organizations and individuals submitting the dossiers of registration for quality inspection of imported goods to the provincial / municipal Sub-Departments of Standardization, Metrology and Quality Control under the Central Government's management.
Time to receive dossiers: During working hours on weekdays (Saturday, Sunday, holidays: OFF)
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Step 2
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- For goods which are likely to cause unsafety, they shall be inspected according to the provisions of the relevant national technical regulations, specifically defining one of the following cases: self evaluation of the importer; Evaluation based on the results of the assessment by a certifying organization, a registered or acknowledged assessment organization
The inspection agency shall certify that the importer has registered for quality inspection of the import goods on the importer's registration.
- For goods which are likely to cause unsafety, they shall be inspected in accordance with the relevant national technical regulations, which shall be assessed on the basis of the results of the assessment by the certification agency. Designation: The inspecting body shall receive and check the completeness of the dossier in the following order:
- Receive the dossier of registration for quality inspection from the importer (according to the form 2. TNHS in the Annex enclosed with this Circular); and enter it in the register, then sign and stamp on the application for the quality inspection submitted by the importer.
- Carry out the inspection as follows
- If the dossier is complete and conformable: within 03 working days from the date on which the dossier of registration for the quality inspection is received, the inspecting agency shall send a notification that the result of the state inspection of imported goods quality satisfy the quality requirements (according to the form 3. TBKQKT in the Annex enclosed with this Circular) to the importer for carrying out the customs clearance procedure.
- If the dossier is complete but not conformable:
- If the goods do not satisfy the requirements of labels, the inspecting agency shall send the importer the notification of unsatisfactory result of the state inspection of imported goods quality (according to the form 3. TBKQKT in the Annex enclosed with this Circular), specifying the unsatisfactory content, and request the importer to rectify the labels within 10 working days. The inspecting agency only issue the notification of satisfactory imported consignment when the importer provides the proof of the rectification or standard certificates of the consignments.
- If the standard certificates of the imported goods are not conformable with the imported consignment, or the standard certificates are not conformable with the applicable standards and corresponding technical regulations, the inspecting agency shall send the customs and the importerthe notification of unsatisfactory result of the state inspection of imported goods quality (according to the form 3. TBKQKT in the Annex enclosed with this Circular), specifying the unsatisfactory content, and send a report to a superior managing agency (according to the form 4. BCKĐCL in the Annex enclosed with this Circular) for handling the situation in accordance with Point a, b, and c Clause 2 Article 18 of the Government's Decree No. 132/2008/NĐ-CP dated December 31st 2008, detailing the implementation of a number of articles of the Law on Product and goods quality.
- If the dossier is not complete, the inspecting agency shall determine the missing items and request the importer to complete the dossier within 25 working days. If the dossier is not complete after this period, the importer must send written explanation to the inspecting agency and specify the time of completion. The next inspection steps are only taken after the importer complete the dossier
- If the importer fails to complete the dossier within the prescribed period, within 03 working days from the deadline from completing the dossier, the inspecting agency shall send the importer and the customs a notification of the result of the state inspection of imported goods quality (according to the form 3. TBKQKT in the Annex enclosed with this Circular), specifying that the dossier of the consignment is not complete”, and cooperate with relevant inspecting agencies in carrying out the state inspection of goods quality at the facility of the importer.
- Result
- When inspecting the dossier, if the goods must be inspected as prescribed in Clause 1, Clause 2 Article 9 of this Circular, then within 03 days from the date on which the dossier of registration for the quality inspection is received, the inspecting agency shall send the importer a notification of the the result of the state inspection of imported goods quality (according to the form 3. TBKQKT in the Annex enclosed with this Circular), specifying the contents that need inspection, and carry out the inspection in accordance with Clause 2, Clause 2 Article 9 of this Circular.
- If the imported goods is conformable with the applicable standards and corresponding technical regulations, Point a Clause 2 this Article shall apply
- If the imported goods is not conformable with the applicable standards and corresponding technical regulations, Point b Clause 2 this Article shall apply.
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Step 3
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Return results directly at the headquarters of the Directorate for Standards and Quality or by post
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